The name of this organization shall be the North Central Dental Society, Inc., hereinafter referred to as “the Society or this Society”.
This Component Society of the Indiana Dental Association shall be known as the North Central Dental Society, Inc. Its territorial jurisdiction shall be composed of the following counties: Elkhart, Kosciusko, St. Joseph, Marshall, Fulton, and Starke, excepting the city of North Judson. The city of Ligonier of Noble County shall be in the North Central Dental Society, Inc. This Component Society shall be designated as District 3.
To promote optimal oral and general health in our communities and to advance the Art and Science of Dentistry while encouraging the highest standard of ethical practice.
Section A – This Society is an incorporated non-profit organization.
Section B - DISSOLUTION
If this Society shall be dissolved at any time, no part of its funds shall be distributed to, or among its members, but after payment of all its debts, its surplus funds and properties shall be used for dental education in such manner as the then governing body of the society may determine.
Section C - MEMBERSHIP
The membership of this Society shall consist of dentists and other persons who qualifications shall be established in Chapter I, Section 2 of the Bylaws.
Section A – ADMINISTRATIVE BODY
The Administrative Body of this Society shall be a Board of Directors, which may be referred to as “The Board” or ”This Board” as provided in Chapter III of the Bylaws.
The officers of this Society shall be President, President-Elect, Vice President, Secretary, Treasurer, Trustee, and Past President; each of whom shall be elected by the fully-privileged memberships as provided in Chapter II of the Bylaws.
Section A – SCIENTIFIC MEETINGS
Scientific meetings of this Society shall be conducted for the members of this Society as provided in Chapter VII, Section 2 of the Bylaws.
Section B – BUSINESS MEETINGS
Business meetings of this Society shall be conducted by the Board of Directors as provided in Chapter III, Section 5 of the Bylaws, at which a quorum must be present.
Section C – RECALL
Any vote by the Board of Directors can be recalled by the membership at any of the general membership meetings by a 2/3 majority vote of the members providing there is a quorum present to vote for the recall.
Section D – QUORUM
The principles of Ethics of this Society shall be the same as those adopted by the American Dental Association and the Indiana Dental Association.
This Constitution may be amended by a two-third (2/3) vote of the Board of Directors, providing that the amendment be presented and read at a general membership meeting prior to the Board’s vote. An amendment shall not be contradictory to the Constitution of the Indiana Dental Association and any amendment made by that Association shall automatically be effective in this Society.
Section 1 - CLASSIFICATION
The members of this Society shall be classified as follows: Active members, Life members, Retired members, Affiliate members, Honorary members, and Associate members.
Section 2 – QUALIFICATIONS AND PRIVILEGES
The qualifications for membership in each classification of this Society shall be the same as those for like members in the Indiana Dental Association, as found in Chapter I, Section 20, of the Bylaws of that Association. The privileges of the members of each classification of this Society shall be the same as granted to members of like classification of the Indiana Dental Association, as found in Chapter I, Section 40 of the Bylaws of that Association.
Section 3 – METHOD OF ELECTION TO MEMBERSHIP
Candidates for membership shall make application upon the prescribed form furnished by the Indiana Dental Association. Each application shall bear the signature of the secretary of the society. All appropriate dues will then be collected by the Indiana Dental Association central office as required. North Central Dental Society provisional membership will be granted upon receipt of application. Full membership will be granted upon Indiana Dental Association approval and notification to our Component Secretary and Treasurer.
Section 4 – FULLY-PRIVILEGED MEMBERS
The fully privileged membership of this Society shall be limited to active and life members practicing within its jurisdiction and in good standing in this Society. A member to be in good standing must not be under final sentence of suspension, expulsion, or probation and his dues must have been paid by March 31 of the current year.
Section 5 – TRANSFER MEMBERSHIP STATEMENT
Any member in good standing in another component Society, upon moving into the territory of the North Central Dental Society may transfer his membership. It shall be the duty of the Secretary of the Component Society of such member to issue to the Secretary of the Component Society within whose jurisdiction such member proposes to practice an official certificate of transfer, and to mail to the Executive Director of the Indiana Dental Association notice of such transfer, using blanks for transfer and notice furnished by the Indiana Dental Association.
Section 6 – DISCIPLINE
Section 7 – TERMINATION
Any member of the North Central Dental Society who has not paid his professional dues to the American Dental Association, Indiana Dental Association and the component Society by March 31st. of any year will have his membership terminated. In order to regain membership, he must reapply, using the same procedure as a new candidate.
Section 1 – NUMBER AND TITLE
There will be seven officers of this Society: President, President-Elect, Vice President, Secretary, Treasurer, Trustee and Past President.
Section 2 – TENURE OF OFFICE
The President, President-Elect, and Vice-President shall be elected for a one year term or until their successors are elected and installed. The Secretary and the Treasurer will be elected for a term of two years. The Secretary and Treasurer elections will be staggered so that the election of each will be after the other has been in office one year. The Trustee will be elected for a term of three years as determined by the Bylaws of the Indiana Dental Association in Chapter IV, Section 30. In the event of a vacancy in the office of Vice-President, Secretary, Treasurer, or Trustee, the Board of Directors shall appoint a successor until one is elected at the next January election meeting.
Section 3 – DUTIES
B. PRESIDENT ELECT
Section 1 – MEMBERSHIP
The Board of Directors will consist of seven officers; President, Vice President, President-Elect, Secretary, Treasurer, Trustee, and Past President.
Section 2 – ELECTION AND REPRESENTATION
Officers are elected as provided in the Bylaws under Chapter II, Section 2.
Section 3 – POWERS
Section 4 – DUTIES
Section 5 – MEETINGS
The Board shall meet at least six times during the fiscal year (July 1 to June 30) to transact the business of the Society. The Board meetings shall be open to all members in good standing to attend. The membership must be informed of the location and time of these meetings at the beginning of the fiscal year and whenever possible, any additional meetings the Board may hold during the year must be made known to the membership one week prior to the Board meeting. Board members are required to attend 75% of the board meetings.
Section 1 – LIST OF COMMITTEES
A. Budget and Finance
B. Membership Services
C. Governmental Affairs
D. IUSB Advisory Board (Dental Hygiene and Dental Assisting Council on Dental Practice Programs)
E. Peer Review
G. Dental Benefit Programs
H. Council on Dental Education
J. Constitution and Bylaws
K. Children’s Dental Health Month
L. Contributing Editor
M. Membership, Recruitment and Retention Services
N. Dental Wellness
O. New Dentist
P. Program Committee
Section 2 – DUTIES AND MEMBERSHIP
All committee chairmen are to provide written, typed reports for the January business meeting.
A. BUDGET AND FINANCE
This committee shall prepare and submit to the Society an annual budget. This committee must see that the books are audited and a report given to the annual Business Members.
a. Vice President serves chairman
c. One fully privileged member to be appointed by the President.
B. MEMBERSHIP SERVICES
This committee shall cooperate fully with the council on Membership Services of the Indiana Dental Association in the application of Dental programs on the local level. It should promote and devise such other programs as will best serve the citizens of the communities with the jurisdiction of the North Central Dental Society.
a. Secretary serves as chairman.
b. Various fully privileged members representing geographic areas of the North Central Dental Society shall be appointed by the President.
C. GOVERNMENTAL AFFAIRS
The chairperson of this committee will be appointed by the Board of Directors. The committee will keep the Board of Directors and North Central membership informed of all legislative developments at the state and national level.
a. The chairperson will also serve on the Indiana Dental Association Governmental Affairs Committee.
b. The trustee will serve on this committee.
c. All delegates and alternate delegates to the Indiana Dental Association shall serve on this committee.
The chairperson shall enlist the membership to personally contact all State Senators and Representatives in the North Central area to support legislation favorable to dentistry.
d. This contact network will be constantly in place, reviewed, and renewed each year so that a Senator or Representative can be contacted immediately concerning legislation.
D. DENTAL HYGIENE AND DENTAL ASSISTING PROGRAMS ADVISORY COMMITTEE
The Advisory Committee’s functions include assisting the director of Dental Auxiliary Education in the identification of extra mural assignments, recruitment of students, procurement of scholarships, and maintain rapport with local professional organizations.
a. President of the Society serves as chairman.
b. President Elect of the Society
c. Chairman of Dental Practice Committee
E. PEER REVIEW
The Peer Review Committee shall handle complaints submitted to the IDA involving third parties. The Committee will assist the petitioner (dentist, patient, or third party) by examining the background and results of questioned procedures, then recommending a possible solution other than litigation. An attempt should always be made to promote excellence of liaison and harmony which in turn will result in mutual understanding of responsibilities, problems and limitation of treatment possibilities.
a. Chairman – appointed annually by the NCDS Board of Directors shall be a member of IDA and NCDS in good standing. The Chairman has the ultimate responsibility of all Committee actions. The chairman is responsible for reporting to IDA.
PEER REVIEW AREA OF RESPONSIBILITIES
1. Committee will provide service to all members of NCDS as a membership privilege and also to non members.
Members of this committee will be responsible to continue the endowment fund for students finishing a career in dental education. The President is required to write a letter to all North Central members asking for their monetary help. Any novel ideas, such as raffles, will be welcome and should occasionally be used. The board will make final decisions on endowment disbursements.
a. The President will be chairman.
b. Board of Directors.
G. DENTAL BENEFIT PROGRAMS
The representative will serve to advise and inform the general membership regarding matters pertaining to group-funded dental care programs. The council will provide information on topics including but not limited to, the following: 1) Indemnity insurance, 2) State and federally funded dental programs such as the coverage of the state Medicaid program. 3) Alternative programs such as HMOs, PPOs, IPAs and other capitation type programs. 4. Direct Reimbursement.
a. Board of Directors each year shall appoint one member to be the representative of North Central Dental Society.
b. Dental Care representative shall, if needed, appoint one or two other members to his committee.
H. COUNCIL ON DENTAL EDUCATION
The duties of the Council on Dental Education shall be but not limited to:
a. Study and make recommendations regarding utilization of state laws governing dental auxiliaries and serve as a liaison with dental auxiliary organizations (local, state and national).
b. Encourage and develop satisfactory relations with various organizations representing the dental trade and dental laboratories and develop and encourage denture care services.
c. Study and make recommendations regarding the supply, need and utilization of dental manpower in the state.
I. NOMINATING COMMITTED
It shall be the duty of this committee to formulate a slate for all elected offices and officers for the coming year. This slate shall be mailed ten (10) days prior to the fall meeting to all members in good standing. This slate shall be presented to the membership at the fall meeting for further actions.
a. Chairman shall be the Immediate Past President.
b. Members shall be made up of the Immediate Past President and the President of the Society.
J. CONSTITUTION AND BYLAWS COMMITTEE
It shall be the duty of this committee to review and update the Constitution and Bylaws of the Society from time to time at the request of the Board.
a. Secretary shall serve as chairman.
b. Trustee will serve on committee
c. Persons currently serving as the Society’s representative to the Constitution and Bylaws Committee to the IDA
K. CHILDREN’S DENTAL HEALTH MONTH
This committee shall plan and conduct an annual campaign in conjunction with the American Dental Association and the purpose of encouraging awareness of dental health.
a. Chairman to be appointed by the Board of Directors.
Duties shall be as follows:
L. CONTRIBUTING EDITOR
The Contributing Editor to the Indiana Dental Association Journal will submit articles and pictures of North Central activities. The Contributing Editor will contact the Indiana Dental Association office as soon as possible for the deadline dates for submitting new articles.
a. Contributing Editor will be the Immediate past President or a person appointed by the Board of Directors.
b. Any North Central member who wants to submit an article of information.
M. MEMBERSHIP, RECRUITMENT AND RETENTION SERVICES
The duties of this committee shall be to:
a. Secretary serves as chairman.
N. DENTAL WELLNESS
This committee is charged with the responsibility of counseling the drug, alcohol or otherwise impaired dentist. The impaired dentist must, if possible, be brought under treatment or to professional counseling to try and prevent charges being brought against the impaired dentist to the Indiana State Board of Dental Examiners or other legal Authority. The committee is a buffer between the dentist and the public.
a. Chairman appointed by Board of Directors.
b. any member of the North Central Dental Society.
O. NEW DENTIST
P. PROGRAM COMMITTEE
The duties of this committee shall be but not limited to:
a. Chairman will be the President Elect
b. Vice President and Treasurer will be on this committee
c. Chairman may appoint other members in good standing to serve a 2 year term on the committee
Section 3 – SUMMARY OF BOARD MEMBERS SERVING ON COMMITTEES
B. President Elect
C. Vice President
G. Past President
Section 4 – Representative to State Committees
North Central board shall appoint a representative to the following State Committees as requested by the IDA. The society recognizes the following state committees:
Section 1 – Number
The number of delegates and alternate delegates to the Indiana Dental Association shall be determined in accordance with the formula set up by the Bylaws of the Indiana Dental Association.
Section 2 – Members
The President, President-Elect, Vice President, and Past President of this Society shall serve as the first four delegates with seniority ranking as outlined in the Bylaws under Chapter II, Section 3. Additional delegates shall be termed At-Large Delegates and shall be elected by the membership. The At-Large Delegate will serve as the fifth Senior Delegate.
Section 3 – Election and Term of Office
Election of the At-Large Delegate and the Alternate Delegates shall be by ballot. All delegates and alternate delegates shall start their term of office upon election in the calendar year they are elected, and their term of office shall expire upon election of their successors in the following calendar year.
Section 1 – Nominations
Nominations for an election shall be made by a nominating committee as provided in the Bylaws under Chapter V, Section 9. The Nomination Committee after selecting a slate of candidates, shall mail a copy of the slate to each member at least ten days prior to the Fall meeting. When the slate is presented at the Fall meeting, further nominations may be made from the floor at this meeting until a final slate of candidates shall be presented and voted on at the January meeting.
Section 2 – Elections
Elections shall be by ballot and the Secretary shall provide for this voting unless there is only one nominee for an office; then, the Secretary may be instructed to ask a unanimous vote for the nominees.
Section 3 – Terms of Office
Elected officers shall assume office on July 1st of the year they are elected and this term of office shall expire on June 30th of the year or years for which they have been elected.
Section 1 – Time of Meetings
This Society shall meet in the following manner: 2 meetings in the spring and fall unless otherwise ordered by a majority vote of the board. The fall meeting shall be for the nomination of officers. The January meeting shall be the annual general membership business meeting for the election of officers and other matters pertaining to the fiscal business of this Society. Special meeting may be called by the President of the board or by majority vote of the membership present at the meeting in which the motion was called.
Section 2 – Recall Vote
Any vote taken by the board can be recalled by the membership at any general membership meeting by a two-third (2/3) majority vote of the members providing there is a quorum present to vote for the recall.
Section 3 – Scientific Seminars
There will be two (2) scientific sessions.
Section 4 – No Smoking
The membership will refrain from smoking during the dinner and business meeting. Scientific sessions are also restricted to no smoking. Those members not voluntarily leaving to smoke will be asked to do so by the President.
Section 5 – Robert’s Rules of Order, Revised
These rules shall govern the deliberation of this board and the society unless otherwise provided in these Bylaws.
The order of business shall be as follows:
Section 1 – Dues
A. Active and Life Members
The amount of dues for these classifications of membership shall be governed by circumstance and need, payable by March 1st in full, or by July 31st if utilizing the partial payment option together with the Indiana Dental Association and American Dental Association dues.
B. Affiliate Members
The dues for this classification of membership shall be due and paid to the Indiana Dental Association central office. The dues shall be 100% of the North Central Dental Society dues at the time. The Indiana Dental Association central office shall be notified of all satellite offices located within the North Central Dental Society area on a yearly basis by the Treasurer or Secretary.
C. Retired and Honorary members
There shall be no dues for these classifications of membership.
Section 2 – Expense Accounts
The Treasurer shall receive a personal non-accountable expense account of one hundred twenty five dollars ($125) per year. The Trustee shall receive a personal non-accountable expense account of one thousand dollars ($1000) per year.
Section 3 – Financial Statement
The Budget and Finance Committee shall prepare a financial statement and present this at the annual business meeting in January
Section 4 – Meals
Dues shall include meals for the January annual business meeting for fully privileged members.
Section 1 – These Bylaws may be amended by a two thirds (2/3) vote of the board, providing that the amendment be presented and read at a general membership meeting prior to the vote. An amendment shall not be contradictory to the Bylaws of the Indiana and any amendment made by that association shall automatically be effective in this Society.
Section 2 – Any dues changed at the local level would require a vote by the Board of Directors.
Section 3 – any special assessments mandated by the Board of Directors and approved by the membership shall be deemed a part of the annual dues during the fiscal year; subject to their restrictions and regulations as defined by the American Dental Association, and component society.
CONSTITUTION AND BYLAWS COMMITTEE – 1995
CONSTITUTION AND BYLAWS COMMITTEE – 2005
BY LAW ADDITION OF A PROGRAM COMMITTEE – 1-11-2011